Ethical Corporate Management
Upholding the principle of integrity, the Group actively promotes ethical corporate management from the Board of Directors down through all Company units at different levels and dimensions, establishing a strong model that emphasizes ethical and honest professional conduct. The procedures for the Board of Directors to avoid and mitigate conflicts of interest are stipulated in Article 15 of the “Regulations Governing Procedure for Board of Directors Meetings.” In addition, the Group revised the “Regulations for Whistleblowing,” which explicitly stipulate the acceptance of both named and anonymous reports, and established independent whistleblowing mailboxes and hotlines for internal and external use. The Procedures clearly specify the information that whistleblowers should provide, the acceptance hierarchy for different reporting subjects, the handling procedures of the responsible unit, the methods for record retention, and the whistleblower protection system. In addition, the Group emphasizes information related to whistleblowing channels in the ethical corporate management training designated as mandatory annual training each year, ensuring that when employees become aware of any unlawful conduct violating the Group’s “Ethical Corporate Management Best Practice Principles,” “Employee Code of Conduct,” or “RBA Manual,” they understand how to file a report in order to safeguard their own legitimate rights and interests as well as those of the Company.
The disclosure locations for the current year were Phison Electronics and SStek, with a total of 2 evaluated locations. As both locations implemented the RBA VAP, the percentage of locations conducting corruption risk assessments reached 100%. No significant material corruption risks have currently been identified. The Group continues to strengthen the awareness of the governance body and all employees regarding prevention through advocacy, communication, and training. The Group conducts educational promotion on insider trading-related laws and regulations for incumbent directors, managers, and employees at least once each year, while new employees receive such educational promotion from the HR Department during pre-employment training.
In 2025, the Group conducted internal and external education and training related to ethical corporate management topics for all directors, managers, and employees, including courses on compliance with ethical corporate management regulations, training on the use of whistleblowing mechanism and reporting channels, anti-corruption, insider trading, accounting systems, and internal control. A total of 4,656 participants attended the training, with total training hours reaching 3,062 hours. All directors, incumbent employees, and new employees completed ethical corporate management communication and training at a 100% completion rate. In addition, all employees of Phison Electronics completed the signing of the “Undertaking of the Code of Business Practices and Ethics.”
Whistleblower System & Handling of Unethical Conducts by Company Personnel
The following channels are adopted for reports, in the event that any Company Personnel may have involvement in contravention of laws or contravention of ethical principles:
1.
Window for whistleblower | Supervisors of Department of Administrative Management. |
Report line: | 886-37-586-896 #11000 |
Report E-mail: | |
2.
Anonymous suggestion boxes: | Phison has established the Regulations Governing Internal and External Communication and Complaint and Report Management, which is applicable to Phi son’s employees and external personnel having a business relationship with or stake in Phison. If the aforementioned personnel suffer or detect any unlawful infringement of rights, discriminations, improper punishments, violations of ethical management and conduct, violations of privacy and intellectual property rights, or other relevant matters, they may file complaints through the existing channels in which the complainants’ names shall be provided, or through our new anonymous suggestion box. All complaints will be reported to the representative of the Corporate Sustainability Committee immediately, followed by the investigation in due course. All complaint cases must be approved by the representative before closing. |
The Company adheres to the ethical management principles, promoting ethical corporate management at different aspects and levels from the Board of Directors down to all units, setting an example of valuing honest and ethical business practices. The procedures for the Board of Directors to avoid and mitigate conflicts of interest are provided in Article 15 of the “Rules of Procedure for Meetings of Board of Directors”. In addition, the Company has newly revised the “Regulations for Whistleblowing”, which include the establishment of an independent whistleblowing email address or a dedicated hotline for internal and external parties to utilize, the information that whistleblowers shall provide, the acceptance levels for different reporting targets, the processing procedures of the dedicated unit, how records shall be kept and the whistleblower protection system. The Company disseminates information on related laws and regulations pertaining to prevention of insider trading to incumbent directors, managers, and employees at least annually; dissemination of such information to new employees will be made by the Human Resources Department at the orientation training. Meanwhile, in 2024, the Company organized internal and external trainings for all directors, managers and employees on subjects relating to ethical corporate management (including courses on compliance with ethical corporate management laws and regulations, anti-corruption, insider trading, the use of reporting channel, the accounting system, and the internal control). The trainees totaled 8,025 people and the training hours totaled 4,330 hours. All in-service employees and new employees completed the training on ethical corporate management. In addition, all employees have signed the “Undertaking of the Code of Business Practices and Ethics”. In 2024, there were no incidents of corruption or violations of ethical management principles.